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Administrator
Cardiff


Administrator
Cardiff
£16-19k depending on experience

This is a fantastic time to join RPS. As one of the UK’s leading multi-disciplinary consultancies, we are working on a number of high profile projects and require first class, innovative and motivated staff. With an enviable client list, and the highest calibre multi-disciplinary back up team, we are able to offer unparalleled opportunities, in a dynamic work place, where achievements are rewarded and progress encouraged.

In particular, we are looking for an Administrator to join the Team in our Cardiff office, providing general office support to directors and consultants.

A brief outline of the duties is as follows:-

• Typing/formatting letters, reports and other documents
• Copying and binding documents
• Support using other applications (Excel, Powerpoint)
• Reception duties including meet and greet
• Maintaining outlook diaries and the weekly movements sheet for the team
• Telephones – answer/field incoming calls and direct them to the appropriate person, taking messages where necessary
• Maintaining the office diary, including setting-up refreshments / lunch where required
• Ordering and maintaining required levels of office stationery
• Preparing conference rooms for meetings, refreshments
• Maintaining the local office computer directory and contact lists
• Make travel arrangements for staff and visitors as required
• Ensuring that quality related documents are kept up to date and accurate both manually and electronically
• Assisting the Office Manager in responding to maintenance and issues relating to health and safety of the Cardiff office, including: fire, first aid, lone workers, DSE, manual handling, risk assessment and accident reporting
• Assisting Directors and Consultants as required
• Marketing – formatting letters and arranging mail-merge before mailing out
• Processing cheque requests for projects and marketing tasks following Head Office systems
• Preparing credit checks to check the financial viability of clients in order to set-up new projects
• Assisting the Office Manager by producing and circulating project financial reports from the sharpowl system
• Production of internal and external invoices on a monthly basis
• Issuing purchase orders, checking and processing supplier invoices for payment in line with month end deadlines
• Supporting the Office Manager in reviewing project finances and debtors
• Processing staff expenses in line with monthly financial deadlines

In return, we offer an excellent salary and benefits package, including 24 days holiday, Pension and Life Assurance. You will also be eligible to participate in the Company Share Purchase Scheme. This is an excellent opportunity to showcase your talents and develop your career with one of the UK’s leading multi-disciplinary consultancies.

To apply for this role, simply forward a copy of your CV to geoff.thorpe@rpsgroup.com

Applications received through Recruitment Agencies will not be considered

RPS is an equal opportunity employer.

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